Travel expenses
For meetings and events, it should always be considered whether digital tools can be used to avoid physical travel.
Tekna covers travel expenses for representatives attending meetings, courses, and gatherings with physical attendance. The cheapest mode of transportation should be used. Tekna aims to contribute to reduce climate and environmental footprint, and therefore encourages the use of environmentally friendly, collective means of transportation.
You have to book any flight or train tickets yourself. Use Tekna's travel agency, Egencia, for this. When you sign up for a meeting or course for Tekna representatives, you will receive a link to Egencia for travel booking for the relevant course in the registration confirmation. A separate profile is created at Egencia for central representatives.
When ordering travel through Egencia, the project number, alternatively the course number, must be provided. You will find the project number for the course in the registration confirmation by email. It is also specified on the course page/description.
Compensation for using your own car must be agreed with the head office in advance. If it is necessary to use a car, carpooling is encouraged.
Bonus points that elected representatives earn from flights, hotel stays, or other travel expenses for Tekna is not supposed to be used privately. The points can be used for other trips to Tekna events.
Travel expense claims and reimbursements
Tekna has a separate digital solution for travel expense claims and reimbursements for Tekna representatives, lecturers, and others (who are not employees of Tekna). To access this, we need you to register with us to create a profile before first use. Below you will find a form to create a new profile and securely submit your bank account number to us.
After a few hours, you will receive an email with a username for reise.tekna.no and can log in to the website reise.tekna.no.
Tekna reimburses travel expenses according to the government rates. For mileage allowances, only the tax-free portion (NOK 3.50) is paid. See the government domestic travel regulations (in norwegian).
The deadline for submitting travel expense claims is three weeks after the trip has been completed.
Important! It is important that you mark the travel expense claim with the project number. This is done either under "message" at the top of the travel expense form or preferably in the "project" section under the "cost allocation" heading. At the top of the form, you select the approver/cost center, which is the course responsible, and press submit. Once this is in place, the travel expense claim will be processed quickly.
Representative training
Travel information
Representative training courses are an important arena for network building; that’s why we encourage all participants to join us for dinner and stay overnight if they can. Put a check by “overnight stay” on the registration form, and Tekna will take care of the rest!
Tekna covers everyone’s travel and hotel expenses – but remember! Whatever expenses you’ve otherwise incurred need to be paid directly to the hotel before you leave.
Personal car
Reimbursement for using a private car must be cleared in advance with the head office.
Plane tickets
Please make your airline reservation by contacting Egencia at telephone number: 23 15 04 99 or use this pre-labeled e-mail.
You need to enter the project number and name of the course supervisor. State the purpose of the travel booking and the dates for the trip. In this way you don't have to pay for the trip, because Tekna receives the invoice from the travel agency.
You will find the project number and course manager on the receipt you received when registering and also in the course description.
If you only have a course number, you can use that instead of the project number.
Expenses/lost earnings
Representative training courses are free for all board members of local groups. Tekna covers all travel expenses in connection with these courses.
In most instances, representatives are allowed to take paid leave to participate in training courses; however, if your employer deducts your pay, you can apply to Tekna to cover your lost earnings. Use our travel expense portal and document your loss by providing a payslip that shows the deduction amount.
