FAQ & Info

This FAQ is designed to provide participants with key information and practical tips, based on lessons learned from the previous edition held in Bodø. Please read carefully. 

Reimbursement Policy 

• Only transportation and accommodation costs are eligible for reimbursement. 

• Costs such as food, drinks, or other personal expenses are not covered. 

• It is mandatory to keep all receipts related to transport and accommodation. 

• You must complete the reimbursement form, sign it, and send it along with the original receipts. 

• The amount on the reimbursement form must exactly match the total of the documented expenses. 

Application Guidelines 

• When filling in your application, please indicate your nationality as stated on your passport. 

• Do not list the country where you currently reside unless it is the same as your nationality. 

Workshops & Team Formation 

• The initial workshops will provide important administrative and organisational information. 

• A key workshop a few weeks before the hackathon will: 

• • Facilitate team formation. 

• • Share more detailed information about the event topics. 

• • Encourage early communication and brainstorming within your team. 

Team Composition & Roles 

• Each team will include both technical profiles (e.g., software, data science, design) and business profiles (e.g., strategy, pitching, outreach). 

• This balance is intentional: a strong product must also be commercially viable. 

• Every participant is expected to contribute within their own area of expertise, while trusting team members in other domains. 

Project Evaluation Criteria 

Projects will be evaluated by a panel of experts based on the following criteria: 

• Innovation & Functionality of the Software Prototype – 30% 

• Feasibility of the Business/Commercial Model – 30% 

• Relevance for Andøya or Arctic Use Cases – 20% 

• Teamwork & Presentation – 20% 

Language 

• The main language of the event is English. All workshops, team work, and presentations will be conducted in English. 

Prizes & Awards 

• Information about prizes and awards will be shared closer to the event date. Stay tuned! 

Participant Confirmation 

• Selected participants will be notified before the final workshop takes place. 

Mentor & Expert Access 

• You will be able to interact with mentors and experts during the event. 

• There will be no early contact with mentors. 

• Pre-event questions can be addressed during the organised workshops. 

Agenda & Updates 

• The event agenda may change up to the last day. 

• Please check the official event website regularly, and at a minimum, once before your departure. 

Travel & Weather Preparation 

• Andøya is located north of the Arctic Circle. October can bring cold, windy, and wet conditions. 

• Bring appropriate clothing: rain gear, windproof jackets, and warm layers are essential.